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Onedrive Shared Folder Not Showing In Explorer

Many users have reported that sometimes their OneDrive program is missing from the File Explorer.

This is a very rare issue and this error does not occur that often. If you are having this issue that follows this guide.

Integrated into Windows Explorer the tool makes the whole Office 365 (Sharepoint Online, Groups, OneDrive) world browsable like folder shares and structures on file servers. Best regards, Gunnar. Shared folders include content that others shared with you through their OneDrive or content that is a part of your shared library in Microsoft Teams or SharePoint. With Add to OneDrive, not only can you bring all your shared content into one place, but you can also work with the shared content with the same power and flexibility as if they are.

In this tutorial, you will find all of the methods that you can follow to fix this issue.

Missing OneDrive From File Explorer in Windows 10

Method 1: Make Sure You Are Synced With OneDrive

If your computer is not fully synced with your OneDrive account, the OneDrive folder simply won’t show up in File Explorer. So, before you try anything else, make sure you synced your computer with your OneDrive account properly.

Method 2: Switch To A Local Account

If you’re not sure how to do that, follow these instructions:

  • Open Settings > Accounts > Your Info.
  • If you’re already logged in with your Microsoft Account (and you probably are), click on Sign in with a local account instead.
  • Enter your Microsoft account information to confirm that you’re authorized to make the change, and then click Next.
  • On the Switch To A Local Account page, enter your new local user name and password, you can also add a password.
  • Click Next to sign out from the Microsoft account and sign back in using your new local account.
  • Now that you’re signed in with your Local Account, go to Settings > Accounts > Your Info once again
  • Go to Sign in with a Microsoft account instead
  • Enter your login credentials.

So, if you’re connected with your Microsoft account, switch to a Local account, and then go back to your MS Account, and try to sync OneDrive once again.

Once you’re signed in with your Microsoft Account once again, try to sync your OneDrive, and it may work now.

Method 3: Make Sure The File Path Is Not Too Long

If a file path of some of your files is too long, these files won’t show up in the OneDrive folder in Windows 10.

OneDrive allows only 440 characters-long file paths, so if a path of your specific file or folder is longer, it won’t be shown.

To solve this problem, go to the online version of OneDrive, and rename the file or folder that has a long name, and it should be alright.

Method 4: Remove All OneDrive Entries From Your Registry

  • Press Windows Key + R and enter regedit. Now press Enter or click OK.
  • Go to Edit > Find.
  • In Find what field enter one drive and make sure to check all Look at options. Now click Find next.
  • Once you find OneDrive entries, remove them, and repeat the previous step. Keep repeating this process until you remove all OneDrive entries from your PC.

This process can take some time, so have patience.

Method 5: Keep Your Windows Up To Date

  • Press Windows Key + I to open the Settings app.
  • Once the Settings app opens, go to the Update & Security section.
  • Now click on Check for updates button.

OneDrive is built-in in Windows 10, and if OneDrive is missing from File Explorer, you might be able to fix this problem simply by installing the missing updates.

Windows already installs the missing updates automatically, but sometimes you might miss an update or two.

Windows will now check for available updates. If any updates are available, they will be downloaded automatically in the background.

Once you download the updates, your PC will install them when you restart it. After you install the updates, check if the problem persists.

Method 6: Modify Your Registry

  • Open Registry Editor.
  • Now navigate to this key on your PC:
    • HKEY_LOCAL_MACHINESOFTWAREPoliciesMicrosoftWindowsOneDrive
    • If you don’t have this key in your registry, you need to create it manually.
    • To do that, right-click the Windows key and choose New > Key from the menu.
    • Enter OneDrive as the name of the new key and navigate to it.
    • Now look for DisableFileSyncNGSC key in the right pane and double-click to open it.
    • If it’s missing, simply right-click the space in the right pane and choose New > DWORD (32-bit) Value.
    • Now enter DisableFileSyncNGSC as the name of the new key. Double-click the newly created DWORD.
      • Now change the Value data to 0 and click OK to save changes.

You might be able to fix the problem by modifying your registry. Once you make these changes, the problem with OneDrive should be resolved entirely.

Restart your computer/PC to see the final result.

Method 7: Make changes To Your Group Policy

  • Press Windows Key + R and enter gpedit.msc. Now press Enter or click OK.
  • In the left pane, navigate to Computer Configuration > Administrative Templates > Windows Components > OneDrive.
  • Now double-click Prevent the usage of OneDrive for file storage to open its properties.
  • When the properties window opens, set the policy to Not Configured and click Apply and OK to save changes.

If OneDrive is missing from your PC, the problem might be your group policy. Sometimes certain policies can be set that will prevent OneDrive from working properly. However, you can always manually disable these policies.

After doing that, OneDrive should start working again and you won’t have any issues with it.

Method 8: Run OneDriveSetup.exe File

Sometimes this problem can appear if your OneDrive isn’t configured properly. However, you can easily fix the problem by running the OneDriveSetup.exe file. To do that, just do the following:

  • Press Windows Key + R and enter%localappdata%MicrosoftOneDriveUpdate.
  • Press Enter or click OK to proceed.
  • The Update directory will now appear. Double click OneDriveSetup.exe and follow the instructions on the screen to set up OneDrive.

After doing that, the problem with OneDrive should be resolved and everything should start working again.

Hope so this tutorial was helpful, We are grateful for the trust you have placed in us.

Regards: Team Windows Boy.

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One of the best ways to set up file storage and sharing for your business is to use OneDrive and a team site together. This is ideal if you have a small business with a few employees.

Watch a short video about storing files in the Microsoft 365 cloud.

If you found this video helpful, check out the complete training series for small businesses and those new to Microsoft 365.

'Microsoft 365 document storage and management'

  • OneDrive is designed for individual use, with the occasional sharing of files.

  • A team site is designed for sharing and collaborating on files regularly. A team site is ideal for storing files that have shared ownership where several people own the files and might collaborate on them. Create a Microsoft Team to add a team site. Learn more at Create a team in Teams.

Both OneDrive and team sites provide anywhere access for you and your employees.

Here are recommendations for what to store in each location when you use OneDrive and team sites together:

Storage location
What it's for
What to store here
OneDrive
Storing content in OneDrive is like storing files on your computer; no one else can easily access them.
For more info, see What is OneDrive for Business?
Business files that other team members won't need to collaborate on or access regularly.
SharePoint team sites
Collaboration. When you create a Microsoft 365 group (for example, in the Microsoft 365 admin center, in Outlook, or by creating a team in Microsoft Teams), a SharePoint team site is created for that group. Likewise, when you create a new SharePoint team site from the SharePoint home page or from the new SharePoint admin center, it also creates a Microsoft 365 group. For more info, see What is a SharePoint team site? and Create a team site in SharePoint Online.
Files that have shared ownership. We recommend separate team sites for each unit of work in your organization. For example, to keep personnel and financial documents private to a small team, create a separate team site.

Note

SharePoint also has other types of sites you can use for your business. You can use communication sites in your intranet to publish information for a broad audience. And you can use hub sites to connect sites in your intranet.

Start using OneDrive and your team site

Team members can store their own files in OneDrive

Each person in your business who has a Microsoft 365 license assigned (and SharePoint Online selected) gets OneDrive cloud storage. They can store business-related files here for access from any device, and they are only available to that user. For example, they might store a draft proposal, their meeting notes, or the script for a demo they're going to deliver.

Employees can also share OneDrive files and folders. If an employee is away or leaves the company, others can access shared files stored in OneDrive (OneDrive team folder sharing).

Here's how each person on your team can set up OneDrive and share files.

  1. Go to the Microsoft 365 Portal, and sign in with your user name and password.

  2. From the App launcher, select OneDrive.

  3. In OneDrive, team members can store their own business-related files. You can share either individual files, or a whole folder. Pick a file or folder, right-click, and then choose Share.

  4. On the Send Link page, leave the default selection Anyone with the link can view and edit.

    Type names or email addresses of team members who you want to have access to the folder, and add an optional message.

    If you want your own copy of the email that will be sent, add your email address to the list.

  5. When you're done entering who you want to share with, select Send. The email is immediately sent to the people you invite.

  6. Here's what the email looks like.

Upload files to a team site for online collaboration

Team sites come with a place to store files, called a document library.

Here are the steps to add files:

Folder

  1. On the home page of your team site, choose Documents from the left-hand navigation menu. This will take you to your Documents library.

  2. While you're still signed in to Microsoft 365, open Windows File Explorer from your taskbar or other location. Go to the files you want to upload to your team site.

  3. Select the files you want to upload to your team site, and then drag them to the Document library.

  4. When you're done, the files will be stored in both your team site and your computer.

  5. You can delete the files from your computer. In the next step, Sync online files with your PC or Mac, you're going to create a new location for these files on your computer.

    If you have numerous files or large files to upload to your team site, read these tips on uploading large or many files to a library.

    If you need more storage space, see Change storage space for your subscription.

Onedrive Not Showing Up In File Explorer

Sync online files with your PC or Mac

Onedrive Shared Folder Not Showing In Explorer Browser

Now that you have files on your team site, you can set them up to sync with your PC or Mac. This way, you can work on your files from your PC or Mac instead of working in Microsoft Edge, Chrome, or another browser. It's also useful to have a version of your files synced on your computer for situations when you need to get to a file and you aren't connected to the Internet.

After you set up files to sync with your computer, when you're connected to the Internet, they'll be synchronized automatically.

Here's how to synchronize files on your team site with your desktop:

  1. On the home page of your team site, choose Documents from the left-hand navigation menu. This takes you to your Documents library.

    Tip

    When syncing files on your team site, you're syncing each file library on the site, not the entire site.

  2. Choose Sync to synchronize all the files. Or browse to the specific folder you want to sync.

  3. If prompted to switch apps, choose Yes. OneDrive is the process doing the synchronization.

  4. If you then get a Set up OneDrive prompt, sign in with your work or school account.

  5. If you haven't yet synced your OneDrive, you might see a This is your OneDrive folder screen. Check the path under Your OneDrive folder is here. Choose Change Location if you want to use a different path, and then select Next.

  6. The files in your team sites will appear in the left pane of File Explorer under the name of your organization. The files in OneDrive will appear under 'OneDrive - <Name of Organization>'

  7. Test the synchronization by opening a file in the team's folder on your computer. Make a change, and then choose Save.

Best practices for file storage and sharing

Here are a few tips for getting the most from OneDrive or your SharePoint team site.

File storage and collaboration recommendations for other types of small businesses

  • Sole proprietorships: Use OneDrive to store your own files and share them with customers on a case-by-case basis.

  • Co-ownerships: Both owners use OneDrive and share files back and forth.

  • Businesses with external clients or partners who need access to files: Create a new team site to store and share documents intended for a specific customer. Set up the site to allow access to only that customer. You then don't need to worry that one customer will accidentally get access to information intended for another customer.

Onedrive Shared Files Not Showing

Keep private files private

When you store a file in OneDrive it's only accessible by you, unless you share it with others. When you share files, you can choose to create a link that can be forwarded, or to share with only specific people. You can also create separate folders in OneDrive for different purposes such as public, personal, or for individual projects. Each folder can be shared with a different person or group, or nobody else at all.

For more information on sharing, also see Share files and folders with Microsoft 365.

Track how much space you have left

To see how much storage space you have left in OneDrive, see Manage your OneDrive for Business storage.

What files can be stored in OneDrive and a team site?

While you can upload almost all types of files, some file names and characters in file names aren't allowed. For more info, see Invalid file characters and file types in OneDrive for Business.

Enable or disable third-party storage services

You can enable third-party storage for your users in Microsoft 365 so they can store and share documents using services like Dropbox in addition to OneDrive and team sites. This can be a great way to provide services that your users may already be using or prefer to use for business projects. If you don't want people in your organization using Office to open files in a third-party service, follow these steps to turn it off.

Important

Third-party storage is enabled by default so you need to perform these steps right away if you don't want it available to your users.

  1. Sign in to to the admin center.

  2. Go to the Settings > Org settings page.

  3. On the Services tab, select Office on the web.

  4. Select or deselect the check box to turn third-party storage on or off, then select Save changes.

Onedrive Folder Not Showing Up

Next steps

Onedrive Shared Folder Not Showing In Explorer Sport Trac

  • Customize your team site for file storage and sharing. This step-by-step tutorial shows you how to you can take advantage of more storage and collaboration features.

  • Set up Office apps on your tablets and phones. You need to do this so you can edit files that are stored in OneDrive and on team sites from your tablet or phone. If you don't install the Office apps for your tablet or phone, you'll be able to view the files but not edit them.